Core-DMS is a new intranet software system that has been developed for organisations to support and efficiently manage the many documents, images and other media associated with police work, creating a virtual filing cabinet.

Core-DMS provides a fluid and logical method for storing documents related to a specific case, person or record. As such, Core-DMS is an enhanced replacement for our previous document management system, Ferret.

A permanently accessible and real-time system, Core-DMS has been developed to provide an easy, accessible document repository which can be accessed from within any of WPC Software’s products, or externally in its own stylish front-end. The system allows users to add, view and edit documents of all types that are associated with a particular record or category.

Some of the features and benefits of Core-DMS include:

• Keeping all files and documents in one location , allowing documents to be added, viewed or edited across the organisation via the force intranet.

• Reducing the paper trail and saving valuable office space.

• The ability to store and view documents of all types, from text documents to images to audio/video media.

• Enhanced search facilities including free text searches. Allowing searches in all documents stored in the system including text from images.

• A fully secure and auditable system that is easy to maintain.

• An email facility, allowing users to send copies of relevant documents directly to each other.

• The ability to overwrite existing documents with new versions. This allows documents to be updated. When changes have been made, the system maintains a full history of the versions of the documents.

• The ability to label records. This feature makes it much easier to recognise and find records at a later date.

• Advanced permission levels. Permissions within Core-DMS are controlled via user groups, which can be set using a simplified check-box function.

• A “Favourites” section allowing users to keep track of the documents they use most.